How to combine Xero and ERP Systems to Drive Growth for Franchise Businesses

Managing a franchise business in industries like home decor, commercial equipment supply (Ag Tech, HVAC, IT, Machinery and more), manufacturing, construction, field service, or retail is no easy feat. From handling multi-location inventory requirements, to payroll management, service tasks, and grouped financial reporting, franchise owners and senior managers are often stretched thin.

If you’re looking to streamline your franchise business, then ERP systems (Enterprise Resource Planning) can be a game changer. In this blog, we discuss how a new and exciting system called Gojee ERP, integrated with Xero accounting software, offers a powerful modern cloud based solution with no large upfront costs. This combination of affordable monthly pricing for small business, and powerful enterprise features is helping franchise businesses to scale and thrive.

 

What Is ERP and How Does It Benefit Franchise Businesses?

Put simply, Enterprise Resource Planning helps you manage many aspects of your business in one place. An ERP system integrates various business processes—such as project management, inventory management, project scheduling, POS systems, and financial reporting—into a single, centralized platform. For franchise businesses, this means:

  • Real-time visibility across all locations.
  • Streamlined operations, reducing manual work.
  • Accurate financial reporting for better decision-making.

Gojee, integrated with Xero, takes this a step further by offering specific features that address the unique needs of franchise models.

 

How Can an ERP Improve Franchise Operations?

Here are five common challenges faced by franchise businesses—and how the Gojee + Xero integration solves them:

1. How Can Franchisees Manage Inventory Across Multiple Locations?

Keeping track of inventory in a franchise with multiple stores, warehouses, or vans can be overwhelming. Many businesses struggle to monitor stock levels and avoid costly overstocking or understocking.

Gojee’s Solution:

  • Centralized inventory tracking ensures you can see stock levels in real-time, across all locations.
  • Automated reordering based on minimum/maximum stock levels to prevent shortages.
  • Integration with Xero ensures inventory costs are seamlessly reflected in your profit and loss (P&L) reports.

 

2. How Do You Simplify Payroll and HR Across a Franchise Network?

Tracking employee hours, managing timesheets, and calculating payroll manually is time-intensive and prone to errors.

Gojee Solution:

  • Mobile-friendly timesheets let employees log their hours from anywhere.
    • Integration with Xero Payroll ensures accurate payments while staying compliant with Australian and New Zealand regulations.
  • Track contractor timesheets.
  • Reduce administrative overhead by automating repetitive payroll tasks.

 

3. How Do You Streamline Financial Reporting for Better Decision-Making?

Senior managers need up-to-date financial insights to assess profitability across locations. Many franchise systems lack the tools to generate detailed, location-specific reports.

Gojee’s Solution:

  • With Xero integration, Gojee generates automated financial reports, for tracking performance by store, project, or team, with the option to enable a Group financial reporting feature.
  • Standardized general ledger (GL) accounts ensure consistent reporting across all franchise locations.
  • Easily compare costs and revenue to optimize franchise operations.

 

4. How Can Franchises Manage Projects and Service Jobs Efficiently?

Franchise businesses often juggle complex projects and service jobs at the same time. Managing quotes, job scheduling, and customer expectations can be overwhelming without the right tools.

Gojee’s Solution:

  • Create and manage job workflows for installations, repairs, or breakdown services.
  • Link jobs to customer assets (e.g., equipment or machinery) to maintain a detailed service history.
  • Mobile app support allows on-the-go project updates, syncing data directly with Xero for accurate cost tracking.

 

5. How Do You Keep POS Systems Simple and Effective?

Franchisees need a POS system that’s easy to use and integrates seamlessly with other business operations.

Gojee’s Solution:

  • A modern POS system that supports barcode scanning, trade discounts, and flexible payment options.
  • Enable real time physical card and online payments with our Square payments integration to simplify retail operations and improve cash flow.
  • All sales data flows seamlessly into Xero, providing real-time updates for revenue tracking and financial planning.

 

Why Choose Gojee + Xero for Your Franchise Business?

The integration of Gojee ERP with Xero software provides everything a franchise needs to scale efficiently:

  • Cost-effective Solutions: With no large upfront cost, Gojee’s affordable subscription model can be customised for small franchise businesses with just a handful of employees.
  • Scalable ERP Tools: Adapt to the needs of small franchises and large multi-location networks.
  • Data-Driven Insights: Gain actionable insights into inventory, payroll, and financial performance.
  • Ease of Use: User-friendly interfaces reduce training time for new franchisees.
  • Manage Multiple Businesses: Gojee even supports running multiple businesses that use separate Xero accounts with easy switching.

 

Ready to Transform Your Franchise Operations?

Whether you’re managing a construction franchise, engineering business, or manufacturing operation, the combination of Gojee and Xero can revolutionize your processes. Simplify your operations, reduce costs, and focus on growing your business with a system tailored to your needs.